Gutenberg Open


Gutenberg Open - Information of Interest to Authors


Gutenberg Open: JGU´s publication lists and Open Access publications

Gutenberg Open is JGU´s university bibliography and at the same time a comfortable and time-saving working tool you can use in order to publish your list of academic publications.

Gutenberg Open enables you to add full text to the respective bibliographic data either via a link to the full text or, wherever legally possible, via an electronic Open Access publication on the server.


What is the advantage of having a publication list on Gutenberg Open?

As scholars you know why a well-kept and easily accessible list of publications is fundamental:

  • In order to improve visibility and perception of your publications.
  • In order to present your research results to a wide audience.
  • In order to present your work with regard to third-party sponsors.
  • In order to always have the latest publication list at hand should you need it for reports, applications or other publications.

Register once, benefit in multiple ways: you can insert the data from your Gutenberg Open publication list directly on your JGU homepage. Also all records will be transferred automatically to the science portal of Rhineland-Palatinate (SciPort RLP).

With your Gutenberg Open publication list you contribute significantly to the university´s reputation. Therefore the JGU Open Access Policy) requests all its scholars to register all scientific publications in Gutenberg Open in order to improve the visibility of its research results.


What is Open Access and why should I publish on Gutenberg Open?

The aim of OA is to make scientific and scholarly literature and materials freely accessible to all internet users - that is, to make them accessible online free of charge and as free of technical and legal barriers as possible. Open Access articles can be read, downloaded, copied and distributed toll-free while still giving authors control over integrity of their work and the right to be properly acknowledged and cited. Open Access articles can be made available to the worldwide scientific community in a very short time span in contrast to the relatively time consuming traditional publication process. The increased visibility of Open Access articles through the internet grants a greater impact of the research presented and promotes international and inter-disciplinary cooperation.

If you decide to publish Open Access,

  • your research results will contribute immediately to other research processes and academic discussion.
  • you will increase the visibility of your publication.
  • your citation rate will increase.

JGU, therefore, calls upon all scientists to make plentiful use of "Open Access".


Which publications can be admitted to Gutenberg Open?

Examples for suitable publications:

  • monographs
  • contributions and chapters in collective works
  • journal articles
  • articles in conference proceedings
  • reviews
  • encyclopedia entries

We assume the following quality standards in order to be able to publish your OA-publication on our server:

  • The document is not a diploma, master´s, bachelor´s or magister thesis.
  • The document is published by an academic publishing house (second publication) and additionally shall be available on the document server.
  • More than 50% of the document is written text, including elements such as tables, diagrams, charts, figures etc.
  • The document is complete and may not contain any serious orthographical or lexical errors. Its outer form is coherent, and it is consistent with generally applied academic standards.
  • We solely accept documents that correspond to generally recognized standards for scientific publications.
  • Authors are responsible for ensuring that third-party legal rights regarding copyright and usage are observed and take liability for the document´s content.
  • Others person´s intellectual property is marked as such. Quotes from external sources have been marked.
  • In the event that the document includes external material (e.g. graphics, images, tables etc.) you must have already asked the rights holder for permission to use this material.

You can find supplementary information on "Good Scientific Practice" on the project-website Academic Integrity (PDF format) or you can refer to the recommendations of the DFG (PDF format).

If you wish to upload a dissertation or master´s thesis, please use the platform Gutenberg Qualify.


How to proceed in order to register my publications?

Within the JGU campus network you can


Which copyright laws and exploitation rights apply to authors?

The written agreement “Granting of Rights” (“License”) details the rights and obligations between the author/s and the University Library. Check the Granting of Rights here.

The University Library receives a simple right of use over the publication. This means that you can still publish your publication in journals or monographs or post it in other electronic systems.

The granting of a simple right of use means that you can post your publication elsewhere (e.g. your own homepage) or print it without having to ask for the University Library´s permission. You can further grant a third party the right to post your publication elsewhere or print it. However, you can no longer grant an exclusive exploitation right to a third party.

In case additional authors contributed to the publication you need each person´s written consent. You confirm with the “Granting of Rights” that by publishing on Gutenberg Open you don´t violate any third parties´ rights.

The authors and editors of the electronic documents respectively are responsible for observing third party copyright laws and exploitation rights. Numerous publishing houses allow for the parallel publishing of documents on full text servers such as Gutenberg Open.


How can I make my publishing house publication available as Open Access document?

To improve their scientific reputation, especially young scientists are forced to publish in renowned, often fee-based publishing houses and journals. In this case you can publish a secondary publication:

  • By now many journals´ author contracts allow for an additional publication on an institutional OA server – either simultaneously or after expiry of a specific period of time (second publication).
  • Since early 2014 an additional possibility exists: after expiry of twelve months since the first publication you can make the accepted manuscript version publicly available. It is, however, thereby vital to omit the publishing house´s layout and logo. Apart from that the manuscript version´s contents need to be identical to the publisher´s version. Please note that second publication right for university members is only applied to a limited extent. For more information concerning second publication rights read the following flyer: Coalition for Action "Copyright for Education and Research" (PDF format).

If you plan on using Gutenberg Open to upload a secondary publication, please contact us via email: gutenberg-open@ub.uni-mainz.de


The University Library´s service?

A publication with Gutenberg Open comes with the following services by the University Library:

  • acceptance of bibliographic data via the server´s form
  • acceptance of electronic documents via the server´s publication module
  • cataloguing according to generally accepted cataloguing standards
  • provision of persistent identifiers
  • archiving of all documents on the server for at least 5 years
  • availability of documents and metadata for research and download
  • guidance and support during the publication process

These services are free of charge for authors.


Content-based indexing in Gutenberg Open

A content description is created for all documents.

The following approaches are available:

  • an abstract in German and/or English for each document.
  • indexing of the documents by DDC subject fields.

The indexing by subjects fields is carried out by the authors themselves who fill out the corresponding input form. There will be no post-processing by the University Library.


Can publications be deleted from the server?

Once published, documents can only be deleted from the server in exceptional circumstances (for example in the case of legal difficulties). The author will be charged, should costs result for the unloading of a document.

Legal notice